The Freelancer OS forVirtual Assistants
Contracts tailored for virtual assistant engagements. Invoices that handle retainers and ad hoc hours. Tax estimates that keep you in control.
Common Startup Problems
Becoming self-employed should be filled with excitement, and not a mad scramble for contract and invoice templates, or worrying about tax or how to look professional.
Scope creep on tasks
"Can you also handle my social media?" Virtual assistants are especially vulnerable to scope creep because the work is so varied. Without a clear contract, clients pile on tasks that were never part of the agreement.
Invoicing retainer clients
Retainer billing should be straightforward, but it's not. Virtual assistants juggle monthly hours, overage charges, and ad hoc requests — often with no system to track it. Invoices end up late or inaccurate.
Tax on mixed income
Some clients pay retainers, others pay per task, and some pay late. Working out your taxable income when it comes from multiple sources at different rates is confusing — and most virtual assistants put it off until January.
How TrustSolo helps virtual assistants
We automate your contracts, invoicing and tax planning allowing you to focus on delivery
Contracts
A contract built for virtual assistants — covering scope, access, and confidentiality
Covers agreed tasks, system access, confidentiality, and notice periods. Purpose-built for virtual assistant engagements so you never work without boundaries.
Virtual Assistant Services Agreement
Invoicing
Retainer invoicing for virtual assistants — simple, accurate, paid on time
Send professional invoices that break down retainer hours and additional work. Stripe payment link built in, automated reminders, every invoice tracked.
Freelance Virtual Assistant
Tax
A real-time tax estimate for virtual assistants — no more guesswork
See your income tax and NI estimate update as you invoice. Whether you have one retainer client or five, know exactly what to set aside.
Clients
Every virtual assistant client, contract and invoice — in one place
See which retainers are active, which invoices are outstanding, and which clients need follow-up. All in one place, no spreadsheet required.
Already freelancing?
Tell us where you are this tax year and we'll take it from here — contracts, invoices, tax estimates, all caught up from day one.
Get set up in just 5 minutes
How it works
Create an account
Confirm your discipline, trading name, rates
Add your first client and send a contract
Ready-made template contracts, Solicitor-reviewed, signed online
Invoice them and get paid
Includes online payment link, automatic reminders
Ready-made contract templates for copywriters, designers, developers, photographers, consultants, and more.
TrustSolo provides everything you need from day one.
Built on trust
Why freelancers trust us
Virtual Assistant rates
What should you charge?
See typical UK day rates for virtual assistants at every experience level.
Simple pricing
One plan to get started. More on the way.
- Solicitor-reviewed contracts for your discipline
- Professional invoices with online payment links
- Automated payment reminders
- Tax estimate with set-aside guidance
- Freelance rate calculator
- Client address book
- Dashboard with income tracking
- Everything in Solo
- Proposals and quotes
- Time tracking
- Expense tracking with receipt capture
- Business health dashboard
- Accountant access seat
Frequently asked questions
No. TrustSolo handles contracts, invoicing, payments, and tax estimates. For full bookkeeping you’ll eventually want an accountant, but TrustSolo gives you everything you need in your first 18 months.
Ready to send your first virtual assistant contract?
Set up properly from day one. TrustSolo handles the contracts, invoices, payments and tax — so you can focus on supporting your clients.
Start free — no card required